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2017 November 14 10:08

Section 51 Manual

Promotion of Access to Information Act, 2000

Index                                                                                      Page

 

Introduction                                                                           2

 

Information required under Section 51(1) (a) of the Act             2

 

Description of Guide referred to in Section 10:

Section 51(1) (b)                                                                   2         

 

The latest notice in terms of section 52(2)                                3

 

Records available in terms of Other Legislation:

Section 51(1) (d)                                                                   3

 

Subjects and categories of records held by Cedar Isle

Auto (Pty) Ltd: Section 51(1) (e)                                            3

 

Details on how to make a request for access:

Section 51(e)                                                                         4

 

Form A: Request for information                                              5

Introduction

The information in this manual pertains to Cedar Isle Auto (Pty) Ltd, registration number 2005/020888/07.

In terms of Section 51 (2) of the Promotion of Access to information Act No. 2 of 2000 (“the PAIA Act”), private bodies such as Cedar isle Auto are required to compile and publish a manual with the information as set out herein. In terms of the PAIA Act, the head of Cedar Isle Auto may, on a regular basis, update this manual.  Based on the provisions of this section, Cedar Isle Auto will as and when it deems necessary update or amends this manual.

Information required:

Section 51(1) (a) of the PAIA Act

1. Postal and street addresses for the Information Officer
Postal Address:
Suite 576
Private Bage X153
Bryanston
2021

Physical Address:
Cedar Isle Auto
Cnr Cedar & Witkoppen Roads
Witkoppen ext 17
Fourways 
2196

Telephone number for the Managing Director 
Telephone: (27) (11) 367 1600

Fax number for the Managing Director 
Fax number: (27) (11) 467 7675

Electronic mail address for the Managing Director
Esmi.kruger1@bmwdealer.co.za
Erika.coetzer1@bmwdealer.co.za

Description of Guide referred to in Section 10:

Section 51(1) (b) of the PAIA Act

The guide will be available from the South African Human Rights Commission (“SAHRC”) by not later than January 2012. Please direct any queries to:

 

The South African Human Rights Commission: PAIA Unit

The Research and Documentation Department

Private Bag 2700

Houghton

2041

Tel no (27) (11) 484 8300

Fax no (27) (11) 484 0582

Website: www.sahrc.org.za

E-mail: PAIA@sahrc.org.za

The latest notice:

Section 52(2) of the PAIA Act

At the time of publication of this manual, the Minister had not published any description of records available without a person having to request access in terms of this PAIA Act as provided for in terms of Section 52(2).

Records available in terms of Other Legislation:

Section 51(1) (d) of the PAIA Act

Records available in terms of other legislation are as follows:

  • Labour Relations Act 66 of 1995
  • Employment Equity Act 55 of 1998
  • Basic Conditions of Employment Act 75 of 1997
  • Compensation for Occupational Injuries and Disease Act 130 of 1993
  • Companies Act 71 of 2008
  • Unemployment Insurance Act 63 of 2001
  • Value Added Tax Act 89 of 1991
  • Income tax Act 58 of 1962
  • Skills Development Act 9 of 1999

Subjects and categories of records held by Cedar Isle Auto (Pty) Ltd:

Section 51(1) (e) of the PAIA Act

1. Companies Act Records

  • Documents of Incorporation
  • Memorandum and Articles of Association
  • Minutes of Board of Directors meetings
  • Records relating to the appointment of directors, auditors and other officers
Share register and other statutory registers

2. Financial Records

    • Annual audited financial statements
    • Tax Returns
    • Accounting records
    • Banking records, Bank statements, Paid cheques, Electronic banking records
    • Asset Register
    • Rental Agreemen


3.Income Tax Records
    • PAYE Records
    • Documents issues to employees for income tax purposes
    • Records of payments made to SARS on behalf of employee
  • All other statutory compliances:
    • VAT
    • Skills Development Levies
    • UIF
    • Workmen’s Compensation
4. Personnel Documents and Records
  • Employment Contracts
  • Employment Equity Plan
  • Medical Aid records
  • Pension Fund records
  • Disciplinary records
  • Salary records
  • SETA records
  • Disciplinary code
  • Leave records
  • Training records
  • Training manuals (where applicable)

Details on how to make a request for access:

Section 51(e)

The requester must complete Form A (as attached hereto) and submit this form together with a request fee, to the head of Cedar Isle Auto.

 

The form must be submitted to the head of Cedar Isle Auto at her address, fax number or electronic mail address.

 

The form must:

  • Provide sufficient particulars to enable the head of Cedar Isle Auto to identify the record/s requested and to identify the requester;
  • Indicate which form of access is required;
  • Specify a postal address or fax number of the requester in the Republic of South Africa;
  • Identify the right that the requester is seeking to exercise or protect, and provide an explanation of why the requested record is required for the exercise or protection of that right;
  • If in addition to the written reply, the requester wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner; and
  • If the request is made on behalf of another person, to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the head of Cedar Isle Auto.

FORM A

Provide sufficient particulars to enable the head of Cedar Isle Auto to identify the record/s requested and to identify the requester:

Name:  ____________________________________
Surname:  _________________________________
Id no:  _____________________________________
Vehicle Make and Model:  ______________________
Vehicle registration number:  ___________________
Vehicle chassis no: ___________________________


Indicate which form of access is required:_____________________________________________________________________________


Specify a postal address or fax number of the requester in the Republic of South Africa
___________________________________________________________________

Please provide details of why the information is required and provide an explanation of why the requested record is required for the exercise or protection of that right_________________________________________________________________________ 

If in addition to the written reply, the requester wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner__________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________

If the request is made on behalf of another person, to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the head of Cedar Isle Auto.
 
_________________________________________________________________________
_________________________________________________________________________